> ## Documentation Index
> Fetch the complete documentation index at: https://help.scribe-mail.com/llms.txt
> Use this file to discover all available pages before exploring further.

> Manage Scribe teammates, their emails, and the smart fields that populate signatures, and control who each signature is assigned to. Use when the user wants to add or look up teammates, audit missing data, read or set merge fields, or target a signature at people, org units, or rule-based audiences.

# Scribe teammates and smart fields

# Scribe teammates and smart fields

Manage who is on the team, the data that fills signatures, and who gets which
signature.

## When to use

* Add, update, or look up teammates and their email aliases
* Find teammates missing a job title, phone, or other field
* Read the smart-field catalog or set custom field values
* Assign a signature to specific people, org units, or rule-based audiences

## Workflow: fill data gaps

1. `list_teammates` to read emails and current smart-field values.
2. `update_teammate` to set the missing values.

## Workflow: target a signature

* `set_signature_recipient_rules` for auto-assign and smart-field conditions
* `add_signature_recipients` for specific emails
* `add_signature_recipient_entities` for directory org units and groups

## Tool reference

Access key: Read runs automatically, Write asks for confirmation, Delete is
destructive.

| Tool                                  | Access | What it does                                           |
| ------------------------------------- | ------ | ------------------------------------------------------ |
| `list_teammates`                      | Read   | List teammates with emails and smart-field values      |
| `create_teammate`                     | Write  | Add a teammate from an email and optional values       |
| `update_teammate`                     | Write  | Set a teammate's smart-field values                    |
| `delete_teammate`                     | Delete | Soft-delete a teammate                                 |
| `list_emails`                         | Read   | List teammate emails (primary and aliases)             |
| `create_email`                        | Write  | Add an alias email to a teammate                       |
| `update_email`                        | Write  | Change an email address                                |
| `delete_email`                        | Delete | Soft-delete an alias email (primary cannot be deleted) |
| `list_smart_fields`                   | Read   | List smart-field definitions with kind and source      |
| `create_smart_field`                  | Write  | Define a custom field, optionally integration-synced   |
| `update_smart_field`                  | Write  | Update a custom field or its integration link          |
| `delete_smart_field`                  | Delete | Delete a custom field and its values everywhere        |
| `list_signature_recipients`           | Read   | List who a signature is assigned to, with rules        |
| `add_signature_recipients`            | Write  | Assign a signature to a batch of emails                |
| `remove_signature_recipients`         | Write  | Remove manually assigned recipients                    |
| `set_signature_recipient_rules`       | Write  | Set auto-assign and condition rules                    |
| `add_signature_recipient_entities`    | Write  | Target directory org units or groups                   |
| `remove_signature_recipient_entities` | Write  | Untarget org units or groups                           |

## Notes

* When a directory integration (Google Workspace or Microsoft Entra ID) manages
  the team list, creating or deleting teammates and emails returns a 409.
* Default and integration-synced fields are read-only. Setting them is skipped
  or returns a 422.