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Documentation Index

Fetch the complete documentation index at: https://help.scribe-mail.com/llms.txt

Use this file to discover all available pages before exploring further.

Setting up Scribe takes under 10 minutes. The setup process depends on your email provider — Scribe automatically detects it when you sign up and shows you the right steps. There are two paths:
  • Automated (Google Workspace or Microsoft 365) — signatures are deployed centrally. No action needed from your teammates.
  • Manual (other email providers) — teammates receive an invitation to install their signature themselves.

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Automated setup — Google Workspace & Microsoft 365

This is the recommended path. You manage everything centrally, and your teammates don’t need to do anything — they might not even notice Scribe is running.
1

Add teammates

Sync your team directory from Google Workspace or Microsoft Entra ID. Scribe imports your teammates’ names, email addresses, job titles, and other profile information automatically. You can also add teammates manually if needed.
2

Assign signatures to your teammates

Select which signature template each teammate — or group of teammates — will use. You can assign different signatures by department, role, or location.
3

Connect an integration

Connect Scribe to your email provider to enable automatic signature installation. This is a one-time step that requires Super Admin access to your Google Workspace or Microsoft 365 account.
4

Install team signatures

Click Install Signatures to centrally deploy signatures to all your teammates instantly. Once installed, Scribe will automatically keep signatures up to date — any future changes you make in Scribe are pushed to your team without any manual steps.
Total setup time: approximately 9 minutes. After this, Marketing can update signatures independently at any time without needing IT again.

Add teammates

Learn how to sync or manually add your team

Connect an integration

Set up Google Workspace or Microsoft 365

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Manual setup — Other email providers

If your company doesn’t use Google Workspace or Microsoft 365, you can set up Scribe manually. With this path, your teammates will need to take action — they’ll receive an invitation to install their signature.
1

Add teammates

Sync from your email provider or add teammates manually with their name, email address, and profile information.
2

Assign signatures to your teammates

Select which signature template each teammate will use. You can assign different signatures by department, role, or location.
3

Invite teammates to install their signatures

Click Invite Teammates to send an email invitation. Your teammates will be guided through a simple process to install their Scribe signature in their email client (such as Apple Mail or Outlook desktop). No technical knowledge required on their end.
Total setup time: approximately 7 minutes for you, plus a few minutes for each teammate to accept the invitation and install their signature.

Add teammates

Learn how to sync or manually add your team

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What happens after setup?

Once signatures are installed, Scribe runs in the background:
  • Automated path: any change you make in Scribe is automatically pushed to your teammates’ email clients. No reinstallation needed.
  • Manual path: when you update a signature, teammates receive a new invitation to install the updated version.
If you use Google Workspace or Microsoft 365 but chose the manual path initially, you can switch to the automated path at any time by connecting an integration — no need to start over.