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Managed service providers and IT support companies handle email infrastructure for dozens or hundreds of clients. Email signature management is one of those recurring requests that takes up disproportionate time: new hires need signatures, branding changes need to roll out, marketing wants banners added, and someone always has a broken signature on their phone. Multiply that across all your clients, and it becomes a significant operational burden.
Scribe gives MSPs and IT support companies a single platform to manage email signatures for all their clients. Install consistent signatures in under a day per client. No individual setup, no endless IT tickets. Manage everything from one account and deliver instant brand control along with a new marketing channel that achieves a 12% click through rate across every email.
Why MSPs should offer email signature management
Email signature management is a natural addition to the IT services you already provide. Your clients already rely on you for their email infrastructure, so managing their signatures is a logical extension that adds value and generates revenue.
It solves a real pain point for clients. Every client deals with inconsistent signatures, missing logos, outdated contact information, and new hires without signatures. They ask you to fix it, and you spend time writing instructions that nobody follows. Scribe eliminates this cycle entirely.
It is a recurring revenue opportunity. Offer signature management as a monthly service. Clients pay you to keep their signatures on brand, compliant, and up to date. You do the initial setup once and ongoing management takes minutes.
It strengthens client retention. The more services you provide, the stickier your client relationships become. Email signature management is a low effort, high visibility service that clients appreciate and rarely want to manage themselves.
It requires minimal effort to deliver. Scribe handles the technical complexity. You set up the client once, and signatures deploy automatically. Updates take seconds. There is no custom development, no scripting, and no manual HTML editing.
How Scribe works for MSPs
Scribe’s workspace feature is purpose built for service providers who manage multiple organizations.
One account, unlimited client workspaces. Each client gets their own workspace inside your Scribe account. Workspaces are completely separate, with their own signatures, teammates, integrations, campaigns, and analytics. Your clients never see each other’s data.
Centralized billing. You pay from one account. No need to manage separate subscriptions for each client. This simplifies your accounting and lets you mark up the service however you choose.
Switch between clients instantly. Jump between client workspaces from the sidebar menu. Each workspace loads with its own settings, so you can manage a dozen clients without logging in and out of separate accounts.
Independent integrations per client. Each workspace connects to its own email provider. If one client uses Google Workspace and another uses Microsoft 365, both work seamlessly within your Scribe account.
Setting up a client in Scribe
You can have a new client fully deployed with branded signatures in under a day.
Create a workspace for the client
From your Scribe dashboard, click on your workspace name in the top left corner and select + New Workspace. Name it after the client for easy identification.
Design their signature template
Use the visual editor to build a signature that matches the client’s brand guidelines. Add their logo, brand colors, social links, and any other elements they need. You can create multiple templates if the client has different departments or roles. Connect the client's email provider
Sync teammates
Scribe imports the client’s team from their email provider. Each person is matched with the right signature template, and their personal details are filled in automatically through smart fields. Deploy signatures
Install signatures for the entire client team at once. Every employee gets a personalized, branded signature without any action required on their end.
Add a marketing campaign (optional)
Set up a promotional banner in the client’s signatures. This is a great upsell opportunity: offer campaign management as an add on service.
Services you can offer with Scribe
Initial signature setup. Design and deploy branded email signatures for a client’s entire team. Charge a one time setup fee for the project.
Ongoing signature management. Maintain and update signatures as the client’s team changes. Add new hires, remove departing employees, and keep branding current. Charge a monthly retainer.
New hire onboarding. Include email signature setup as part of your onboarding process for new employees. Signatures are deployed automatically when the new hire is added to the directory.
Rebranding projects. When a client rebrands, update all their email signatures across the entire company in minutes. This is a quick win that demonstrates the value of your managed service.
Marketing campaign management. Create and rotate promotional banners in your clients’ signatures. Report on click through rates and campaign performance. This is a high value add on service that differentiates you from other MSPs.
Compliance enforcement. For clients in regulated industries like finance, healthcare, or legal, ensure every signature includes required disclaimers, license numbers, and legal notices. Scribe’s smart fields make this automatic.
Earn commissions with the affiliate program
In addition to the service fees you charge clients, Scribe offers an affiliate program that lets you earn recurring commissions. When you refer clients to Scribe, you earn a 30% commission on their subscription for up to 12 months. Your referrals also get a 30% discount automatically applied at checkout.
This gives you two revenue streams from email signature management: your service fees for setup and ongoing management, plus affiliate commissions on the Scribe subscription itself. There is no cap on how much you can earn. The more clients you bring on, the more you make.
You can sign up for the affiliate program directly from the Refer and earn section in your Scribe sidebar, or through the affiliate platform at scribe-2.getrewardful.com/signup.
Managing multiple clients at scale
As your client roster grows, Scribe keeps everything manageable.
Quick workspace switching. Jump between client workspaces from the sidebar menu. Each workspace loads instantly with its own data and settings.
Consistent workflow. The setup process is the same for every client. Once you have done it once, you can replicate it in under an hour for a new client.
Independent integrations. Each workspace connects to its own email provider independently. Different clients can use different platforms without interfering with each other.
Separate analytics. Track signature performance and campaign metrics per client. Generate reports to show the value you are delivering.
No client limit. Add as many client workspaces as you need. Scribe scales with your MSP business.
Use cases for IT support companies
Managed service providers. Add email signature management to your service stack. Deploy signatures as part of your managed IT offering and charge a monthly retainer for ongoing management.
IT consultants. Offer email signature setup as a project based service for your clients. Use Scribe to deliver a polished result quickly and efficiently.
Break fix IT shops. When a client calls about email issues, offer to standardize their signatures at the same time. Turn one time support calls into recurring revenue.
Cloud migration specialists. When migrating a client to Google Workspace or Microsoft 365, include email signature deployment as part of the migration package. It adds value to the project and gives you an ongoing management opportunity.
Compliance focused IT firms. For clients in regulated industries, email signature compliance is a critical requirement. Position your firm as the solution for automated compliance through Scribe.
Why MSPs choose Scribe
Revenue opportunity. Email signature management is a low effort, recurring revenue service. Combined with affiliate commissions, it creates two income streams from one platform.
Multi client management. Workspaces keep every client separate and organized. One account, one login, unlimited clients.
No technical complexity. Scribe handles the hard parts: rendering across email clients, syncing with directories, deploying to mobile devices. You focus on the client relationship.
Client satisfaction. Branded, consistent email signatures are a visible improvement that clients notice and appreciate. It is a quick win that builds trust.
Scalable operations. The setup process is repeatable. Adding a new client takes less than an hour, and ongoing management takes minutes.
Get started today
Create your free account and start managing email signatures for your clients. Scribe offers a 14 day free trial with no credit card required, access to all features, and unlimited users.
Visit scribe-mail.com to get started, or sign up for the affiliate program to start earning commissions on client referrals.
