Documentation Index
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Non profits are eligible for a 30% lifetime discount. Contact the Scribe team to apply.
Why email signatures matter for non profits
Your team sends hundreds or thousands of emails every week to people who already care about your cause. Donors, volunteers, board members, community partners, and grant administrators all receive emails from your organization regularly. Each of those emails is an opportunity to reinforce your mission and inspire action. Most non profits leave email signatures up to individual staff members. The result is a mix of incomplete signatures, inconsistent branding, and missed opportunities. A development director might have a polished signature with a donation link, while a program manager has nothing but their name. Volunteers and part time staff often have no signature at all. Scribe gives you centralized control so every person in your organization sends emails with a professional, on brand signature that actively supports your mission.Turn every email into a fundraising channel
The most powerful feature of Scribe for non profits is the ability to add campaign banners to your team’s signatures. These banners turn routine emails into a passive fundraising and engagement channel. Donation links. Add a “Donate now” banner to every signature. Every email your team sends puts your donation page directly in front of someone who already knows and supports your organization. Fundraising campaigns. Promote your annual fund, capital campaign, giving day, or end of year appeal through signature banners. Swap banners as campaigns change throughout the year. Volunteer recruitment. Add a “Volunteer with us” banner to recruit new volunteers from the contacts your team already communicates with regularly. Event promotion. Highlight upcoming galas, community events, benefit concerts, or awareness walks. Every email becomes an invitation. Impact stories. Share a recent success story, program milestone, or impact statistic in your signature banner. Showing donors the results of their support builds trust and encourages continued giving. Awareness campaigns. During awareness months or advocacy periods, add a banner that educates contacts and drives them to take action. On average, email signature banners achieve a 12% click through rate. For a non profit sending thousands of emails per week, that is a significant number of additional touchpoints with people who are already engaged with your mission.What to include in your non profit signatures
Scribe’s visual editor gives you full control over what appears in every signature. Here are elements that work especially well for non profits: Your organization’s logo. Reinforce your brand in every email. A recognizable logo builds trust and credibility with donors, partners, and grant makers. Mission statement or tagline. A short, powerful line that reminds recipients what your organization stands for. Contact information. Phone number, email, and office address. Make it easy for supporters to reach you. Social media links. Drive followers to your social channels where you share stories, updates, and calls to action. Website link. Direct traffic to your website, donation page, or a specific landing page for an active campaign. A call to action button. “Donate,” “Volunteer,” “Learn more,” or “Attend our event.” Give every recipient a clear next step.How Scribe works for non profits
Centralized signature management. Design one or more signature templates and assign them to your team. Every person gets a personalized version with their name, title, department, and contact details filled in automatically through smart fields. Automatic deployment. Connect Scribe to your Google Workspace or Microsoft 365 environment, and signatures are deployed without any action from staff or volunteers. See all supported platforms in our Integrations overview. Multiple templates for different teams. Create different signatures for development staff, program teams, executive leadership, and volunteers. Each group gets a signature tailored to their role while maintaining consistent organizational branding. Campaign rotation. Swap banners throughout the year to match your fundraising calendar. Promote your spring gala in March, your summer volunteer program in June, and your end of year giving campaign in November. Banners update automatically across all signatures. Works on every device. Scribe signatures render correctly on desktop, web, and mobile email apps. Whether a staff member replies from their office or a volunteer responds from their phone, the signature looks professional and complete. Instant updates. Change your logo, update your tagline, or swap a campaign banner, and every signature across the organization updates immediately. No IT tickets and no asking busy staff to make manual changes.Use cases for non profit organizations
Community and social service organizations. Promote programs, volunteer opportunities, and donation drives through every email. Keep signatures consistent across caseworkers, program staff, and administrative teams. Environmental and conservation groups. Share impact metrics, promote advocacy campaigns, and recruit volunteers through signature banners. Make every email a touchpoint for your environmental mission. Health and medical non profits. Promote awareness campaigns, fundraising events, and patient resources. Include required disclaimers or confidentiality notices in signatures automatically. Arts and cultural organizations. Promote exhibitions, performances, membership drives, and fundraising galas. Include links to your online gallery, event calendar, or membership page. Faith based organizations. Maintain a professional, welcoming signature that reflects your values. Promote community events, volunteer opportunities, and giving campaigns. Advocacy and policy organizations. Drive contacts to sign petitions, attend town halls, or contact elected officials through signature banners during critical advocacy periods.Setting up Scribe for your non profit
Create your Scribe account
Sign up at scribe-mail.com. You get a 14 day free trial with no credit card required, access to all features, and unlimited users. Non profits are eligible for a 30% lifetime discount.
Design your signature templates
Use the visual editor to create signatures for your team. Add your logo, brand colors, mission tagline, social links, and a call to action button. Create multiple templates if different teams need different layouts.
Connect your email provider
Link Scribe to your Google Workspace or Microsoft 365 environment. Scribe syncs with your directory to import staff and volunteers automatically.
Deploy signatures
Install signatures across your entire organization at once. Every team member gets their personalized, branded signature without any setup on their part.