Why signatures belong in your sourcing toolkit
Recruiting runs on outreach. Sourcing emails, follow-ups, offer threads, referral asks, and scheduling notes flow out of your team constantly, and every one of them lands in the inbox of someone you want to impress. A candidate who is on the fence sees your employer brand in the signature long before they ever open your careers page. Because these impressions reach people already in conversation with a recruiter, they are warm by default. On average, Scribe signature banners reach a 12% click-through rate. That turns routine outreach into a low-effort sourcing channel: candidates click through to a live job listing, a culture page, or your scheduling link without you sending a separate message.What you can put in a recruiter’s signature
We’re hiring calls to action
Add a button or banner that links straight to your careers page, a specific open role, or your applicant tracking system. Every candidate email becomes a soft invitation to apply.Featured roles that change with your priorities
Promote your hardest-to-fill reqs right in the signature. When a role closes, swap in the next priority through campaign banners, and the change rolls out across the whole team at once.Interview scheduling links
Give candidates a one-click path to book a screen or interview. Drop your scheduling link into the signature so the back-and-forth of finding a time disappears from your outreach.Employer brand and culture proof
Showcase an employee testimonial, a link to your culture page, or a “Best Places to Work” badge. Candidates get a feel for what it is like to work with you in the same message where you are pitching the role.Personal recruiter details, filled in for you
Each recruiter’s signature carries their name, title, phone, photo, and booking link automatically. Smart fields pull these from your directory or HRIS, so contact details stay correct without anyone editing a template.How do I keep the right roles in front of candidates?
Your outreach already reaches the right audience. Scribe makes sure the content in every signature reflects what you are hiring for this week.Rotate by hiring priority
Pushing engineering roles this quarter? Feature them. Shifting to go-to-market hiring next month? Update the banner once and it changes in every recruiter’s signature immediately.Segment by desk or region
Assign different banners by focus area. Technical recruiters can surface engineering reqs while campus recruiters highlight internships and early-careers programs, each desk showing the most relevant role.See what candidates respond to
The analytics dashboard shows clicks and engagement per banner and per recruiter. You can tell which roles, which culture messages, and which recruiters drive the most traffic to your careers page, then double down on what lands.Set it up in under a day
Getting your recruiting team’s signatures live takes less than a day. After setup, it runs on its own.Connect your email provider
Link Scribe to your Google Workspace or Microsoft 365 environment. This one-time step lets Scribe deploy and manage signatures across the team. Both client-side and server-side install are supported (see the Integrations overview).
Design the signature template
Use the visual editor to build an on-brand template with your logo, colors, social links, and a we’re hiring call to action. Add smart fields so each recruiter’s name, title, phone, and photo populate automatically.
Add your first campaign banner
Create a campaign banner for an open role, your careers page, or a culture highlight. Start from a template or design your own, then set the call to action and destination URL.
Sync your recruiting team
Scribe imports recruiters from your provider directory, matches each one to the right template, and fills in their details. New hires on the team get picked up by future syncs.
No IT tickets to update a banner
Hiring priorities move week to week, and waiting on IT to change a banner every time a req opens or closes is a non-starter. After the one-time connection (which IT handles once), your recruiting or talent-brand lead manages everything from Scribe.Change banners on your own
Swap a featured role, update a careers link, or rotate culture content directly in Scribe. Changes deploy across the team instantly.New recruiters picked up automatically
When someone joins the team in your provider directory, the next sync deploys their signature with no extra work.Details stay current
When a recruiter changes desks or titles, their signature updates through directory sync or a quick smart field edit.Banner ideas for recruiting teams
Not sure what to feature? A few starting points:- Priority roles. Link a banner straight to the job listing or application page for your most urgent reqs.
- Always-on careers page. A persistent “View Open Roles” or “Join Our Team” button drives steady traffic to your careers site.
- Interview scheduling. A “Book a Call” link that lets candidates grab time without the email tag.
- Employee testimonials. A rotating quote from a current team member about working at your company.
- Awards and ratings. A “Best Places to Work” badge, Glassdoor rating, or industry recognition to build credibility.
- Career fairs and events. Promote upcoming recruiting events and webinars to drive registration through daily outreach.
- Referral asks. A “Know Someone?” banner pointing to your employee referral program.
What recruiting teams gain with Scribe
- A sourcing channel in every email. Each signature points candidates toward roles, your careers page, or a scheduling link.
- Instant updates. New priority role? Change it once and it appears for every recruiter immediately, with no tickets.
- Real visibility. Track clicks, impressions, and engagement by campaign, desk, or individual recruiter.
- A consistent employer brand. Every recruiter sends a polished, on-brand signature, with no outdated logos or missing details.
- Zero upkeep for recruiters. Signatures deploy and update automatically, so the team just sends emails.
- Renders everywhere. Gmail, Outlook (web, desktop, mobile), Apple Mail, iOS, and Android all show the signature correctly.