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No. With Scribe, your teammates don’t need to take any action to get their email signature installed or updated. Everything is managed centrally by your Marketing or IT team. Scribe uses cloud-based integrations with Google Workspace, Microsoft 365 and Zoho Mail to deploy email signatures directly to your teammates’ email clients. They don’t need to copy-paste HTML, follow a tutorial, or change any settings. In most cases, they won’t even notice Scribe is running. This is one of the key differences between Scribe and manual email signature management, and one of the main reasons companies switch to a centralized solution.

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How email signatures are typically installed without Scribe

Without a centralized tool, installing email signatures across a team usually looks like this:
  1. Someone designs the signature internally or hires a designer
  2. The design is coded into HTML to make it compatible with email clients
  3. A tutorial is sent to every teammate explaining how to paste the HTML into their email client settings
  4. IT or Marketing spends time following up with teammates who haven’t completed the installation
  5. There is no reliable way to verify who has or hasn’t installed the correct signature
This process needs to be repeated every time the signature is updated, whether for a new campaign, a rebrand, or even a simple phone number change. For companies with 100+ employees, it quickly becomes unmanageable.

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How Scribe handles email signature installation

With Scribe, the entire process is automated:
  1. Marketing and IT manage email signatures from a single platform
  2. Signatures are installed and updated across your entire team with one click
  3. Teammates don’t need to do anything: no email, no tutorial, no manual steps
Once Scribe’s integration is set up (a one-time 10-minute process handled by IT), Marketing can deploy and update signatures independently at any time. Changes take effect immediately across all connected email clients.
Scribe supports Google Workspace, Microsoft 365 and Zoho Mail. For Google Workspace and Microsoft 365, signatures can also be deployed server-side, which means they work across desktop, mobile, and web, without requiring any action from your teammates.