Create and manage signatures

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Create a signature

To create a new signature, click + Create New → Create Signature from the top-right corner of the Signatures page. The creation modal gives you two options:

• Start from template: Choose a pre-designed signature from the template library and customize it in the editor
• Duplicate an existing signature: Select any signature already in your workspace to use as a starting point

Give your signature a name (between 2 and 20 characters). A live preview appears on the right side of the modal so you can see what you’re selecting before creating it. Click Create Signature to open the signature, where you can customize the design, assign teammates, connect an integration, and manage installation.

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Create a folder

To create a folder, click + Create New → Create Folder from the top-right corner. Enter a folder name (between 2 and 20 characters) and click Save. Folders help you organize signatures by department, brand, country, or any other grouping that makes sense for your team.

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Organize signatures into folders

You can move a signature into a folder using the ⋯ menu on the signature card and selecting Move to. You can also drag and drop any signature card directly into a folder. Click on a folder to view the signatures inside, and use the breadcrumb navigation at the top to go back to the main list.

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Edit a signature

Click the ⋯ menu on any signature card and select Edit to open the signature in the editor. Any design changes you make are automatically pushed to all your teammates’ installed signatures once you publish, with no need to reinstall.

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Duplicate a signature

Click the ⋯ menu on any signature card and select Duplicate. A copy of the signature is created in the same location (root or folder) with the name appended with “(Copy)”.

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Delete a signature

Click the ⋯ menu on any signature card and select Delete. This removes the signature from your workspace permanently.

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Edit a folder

Click the ⋯ menu on any folder card and select Edit to rename it.

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Delete a folder

Click the ⋯ menu on any folder card and select Delete. You can delete a folder only after it is empty, so move or remove the signatures inside it first.

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Related articles

• Filter and search signatures: find any signature by name, design status, or installation state.
• Signatures overview: how the Signatures page and library fit together.
• Signature variants: add on-reply and internal versions of a signature.
• Signature status: read the design, teammate, and installation indicators on each card.