# Google Workspace

The Google Workspace Directory integration allows you to automatically sync your Google Workspace Groups, Organizational Units, and teammates with Scribe.

### Why **sync my Google Workspace with Scribe?** 

* You save time because you don't have to add your teammates manually.
* You save time since your teammates' data is synced with Scribe. This allows you to auto-fill their signature information using our [attribute feature](https://help.scribe-mail.com/scribe/auto-fill-signatures-information/how-to-auto-fill-your-teammates-email-signature-information).
* You save time as your teammates are synchronized with Scribe. Any changes in your Google Workspace, such as moving teammates from one group to another or updating their information (e.g., job position), will be automatically reflected in Scribe without any input on your part.

### Note

{% hint style="info" %}
To enable one-click synchronization, you must grant Scribe permission to connect with your email provider. You need to be a Super Admin of your email provider to provide these permissions.
{% endhint %}

{% hint style="info" %}
You will have the option to select which teammates you want to sync with Scribe. You don't have to sync all your Google Workspace. All changes made in your email provider directory will be automatically synced with Scribe. 
{% endhint %}

{% hint style="info" %}
Scribe can enhance teammate information from HR software and other sources after email provider sync. Use attributes to automatically populate signatures and save time.
{% endhint %}

{% hint style="info" %}
Scribe automatically syncs teammate data from your email provider daily at your local time. For immediate updates, click 'Refresh' in the Teammates tab.
{% endhint %}

{% hint style="info" %}
Rest assured, [Scribe is SOC2 Type II compliant](https://help.scribe-mail.com/scribe/security), ensuring the safety of your data.
{% endhint %}

### How does it work? 

{% stepper %}
{% step %}

### Go to the integration tab

In the teammates tab, select the Google Workspace option then click on **"Sync teammates"** in the right panel. 

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2F9qjkHhQnWUsTt6bQX35r%2FScreenshot%202025-02-02%20at%2015.10.14.png?alt=media&#x26;token=a2a1ea1f-d915-4b19-b663-9e2efc88e0ff" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Click on "Sync teammates"

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2FL57AVkLYbuazSGhsVBUB%2FScreenshot%202025-02-02%20at%2015.13.30.png?alt=media&#x26;token=60524a00-c75c-40f3-8676-f1bad1ca3fff" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Select the account you would like to sync with Scribe

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2FF2DBP77rYt9PXsM1sm8e%2Fimage.png?alt=media&#x26;token=9ad0f768-55e2-4c45-b3a9-170f4219b3ba" alt=""><figcaption></figcaption></figure>

{% endstep %}

{% step %}

### Sign in to your account

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2FgIrc4YtkXnSbQjoQuCTI%2FScreenshot%202025-02-02%20at%2015.16.10.png?alt=media&#x26;token=84774dc4-b465-4d6d-8228-df24900809ff" alt=""><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Accept all the scopes

Scribe is [SOC2 Type II](https://help.scribe-mail.com/scribe/security/what-scribe-does-concerning-security) compliant. You can find the scopes that we are using from the Google API [here](https://scribe.trust.page/faqs). We can't send or read your emails.

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2Fut1Z1rMH5CCMRI6hDEnn%2Fimage.png?alt=media&#x26;token=113e8c19-3fbe-4b40-8115-66d19d839082" alt="" width="342"><figcaption></figcaption></figure>
{% endstep %}

{% step %}

### Select which teammates to sync with Scribe

You can select teammates across your teammates list, Organizational Units, or Groups.

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2F8ZmznlQWgBIz8GUhJ7df%2FScreenshot%202025-02-02%20at%2015.18.25.png?alt=media&#x26;token=14af64ad-628a-4275-bb7a-53aa3dfb6b36" alt=""><figcaption><p>Teammate list / Google Workspace</p></figcaption></figure>

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2FOb0fLNwqXkQsvCczlp3m%2FScreenshot%202025-02-02%20at%2015.20.33.png?alt=media&#x26;token=157fa574-0826-45c9-93f7-0cb6890077b2" alt=""><figcaption><p>Organizational Unit / Google Workspace</p></figcaption></figure>

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2F3VSgw4q0oaSLsP3TTV8h%2FScreenshot%202025-02-02%20at%2015.22.05.png?alt=media&#x26;token=171be3b8-9a16-42db-be40-48b54784c232" alt=""><figcaption><p>Groups / Google Workspace</p></figcaption></figure>
{% endstep %}

{% step %}

### Done

All your teammate's selections are now syncing Scribe. Go to your [signature template](https://help.scribe-mail.com/scribe/signature-templates/signature-templates) to assign teammates and give them a signature.&#x20;

<figure><img src="https://208817895-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FdCWalfiZW3LFy32wvLxI%2Fuploads%2FfUzcb9hrkE9whPuLllc2%2FScreenshot%202025-02-02%20at%2015.23.17.png?alt=media&#x26;token=56dce327-b8de-4f28-92a1-55274e51af0e" alt=""><figcaption></figcaption></figure>
{% endstep %}
{% endstepper %}

### Troubleshooting

**How can I verify if I'm a Super Admin of my email provider?**&#x20;

Go to the [Google Workspace Marketplace](https://workspace.google.com/marketplace/app/scribe/456495922678). It’ll open a new page where you can install the Scribe app. Look at the top right button.\
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If you see a clickable blue button that says “Install”, you are a Super admin. Congrats - you can synchronize your teammates!

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If you see a grey “Install” button that you can’t click, you might not be a Super Admin. Invite a Super Admin to synchronize your teammates. You can also send them the link to the [Google Workspace marketplace](https://workspace.google.com/marketplace/app/scribe/456495922678) directly to install the Scribe add-in. They don't have to be invited on Scribe.&#x20;

{% embed url="<https://www.loom.com/share/17b732ddaa6d47bebea5b48c090633aa?sid=0b869d5d-148a-4ebf-a79e-6119c0e79964>" %}

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