Scribe Help Center
Scribe Help Center
  • Welcome
  • Scribe Email Signatures
    • Why email signatures?
    • With/Without Scribe?
    • Scribe for Marketers
    • Scribe for IT
    • ROI Calculator
    • General FAQ
      • Do my teammates have to be involved to install their email signature?
      • How long does it take to set-up Scribe?
      • Which departments have to be involved in the set-up of Scribe?
      • Which email signature templates do you have?
      • Can I add a 'book a demo' call to action for my Sales team email signatures?
      • Can I add a promotional banner in my email signature?
      • Can I add a GIF in my email signature?
      • Does Scribe email signatures work on mobile?
      • Does Scribe email signatures compatible with all email clients?
      • How do Scribe email signatures work with an email alias?
      • Can my teammates see their Scribe email signature when they compose an email?
      • What if my teammates still edit manually their signatures in their email clients settings?
      • Which fonts can I use in my Scribe email signature?
      • How can I remove Scribe watermark from my email signatures?
  • Signature Editor
    • Canva integration
  • Signature templates
    • Signature Templates
    • Signature priority list
    • Folders
  • Install Signatures
    • Automated installation
      • Google Workspace (Gmail)
      • Microsoft 365 (Windows, Mac, Web)
        • Installation guide
        • Signature variants
        • Shared inbox
        • Select signature in Outlook add-in
      • Outreach
      • Front
      • Salesforce
      • Office 365 - Remote Monitoring & Management tools (for users with no M365 licences)
      • Office 365 - Microsoft endpoint manager (for users with no M365 licences)
    • Semi-automated installation
      • Outlook Windows (user without M365 license)
      • Outlook Mac (user without M365 licence)
      • Apple Mail
      • Salesloft
    • Manual installation
      • Outlook Web (user without M365 licence)
      • Gmail (user without Google Workspace licence)
      • Superhuman
      • Sparks
      • Apollo
      • Amplemarket
      • Others
  • Add Teammates
    • Adding teammates in Scribe
    • Google Workspace
    • Microsoft Entra ID
    • Upload CSV
    • Add teammates manually
  • Auto-fill signatures information
    • How to auto-fill your teammates' email signature information?
    • Integrations
      • HRIS
        • Okta
        • Rippling
        • Bamboo HR
        • Payfit
        • HiBob
        • Pingboard
        • Deel
        • Charthop
        • Workday
        • UKG
        • Lucca
        • Gusto
        • Lattice
      • Business Phone System
        • Aircall
        • Cloudtalk
        • Dialpad
        • Nextiva
      • Calendar
        • Calendly
        • Chili Piper
        • Cal.com
      • Sales execution
        • Outreach
  • Marketing
    • Marketing campaigns
    • Scribe analytics
  • Admin
    • What is a workspace in Scribe?
    • What are members?
  • DNS
    • How do I configure my DNS?
    • Why should I configure a sending domain for an email signature tool?
  • Security
    • What Scribe does concerning security?
      • Infrastructure security
      • Organizational security
      • Product security
      • Internal security procedures
      • Data and privacy
      • Data collected
      • Subprocessors
      • Status page
    • Are you sending our email through Scribe servers?
    • How do I configure SSO/SAML in Scribe?
    • How do I configure 2FA in Scribe?
    • Integrations
      • Google Workspace Directory
      • Google Workspace Gmail
      • Microsoft Entra ID
      • Bamboo HR
      • Okta
      • Charthop
      • Dayforce
      • Pingboard
      • Rippling
      • Lucca
      • Payfit
      • Outreach
      • Calendly
  • Pricing
    • How does Scribe pricing work?
    • Why did my invoice increase from last year?
  • Troubleshooting
    • How to enable clipboard permissions for signature HTML copying
    • General use-case
    • Apple Mail
      • Unable to install signature
      • Images are not showing
    • Google (Gmail)
      • Is your Gmail settings correctly set-up?
      • Google Workspace access lost
      • Google add-in not validating
      • Admin Policy Enforced
      • Gmail IOS app - Signature not showing up
      • Setting Up Gmail Auto-Responder
    • Microsoft (Outlook)
      • Outlook add-in installation not validating
      • Outlook Web add-in signatures not being installed
      • How to update the Outlook Add-in
      • Switch to new Outlook version
    • Front
      • User not found
      • Forbidden access
  • Data protection
    • How does Scribe complies with GDPR?
    • Data subject request form
    • How do I delete my workspace data?
    • How does Scribe track and store data?
  • Climate
  • Affiliate Program
Powered by GitBook
On this page
  • What are attributes?
  • Note
  • Attribute input location
  • External data sources
  • Internal data source
  • Create attribute
  • Click on the teammates tab then click on Attribute
  • Click on "Create attribute"
  • Input an Attribute name
  • Select a data source to sync with Scribe for that attribute
  • Click "Save"
  • Edit attribute
  • Click on the teammates tab then click on Attribute
  • Click on the "..." icon then click on "edit attribute"
  • Change the source of the attribute by selecting another source
  • Fill missing data
  1. Auto-fill signatures information

How to auto-fill your teammates' email signature information?

PreviousAuto-fill signatures informationNextIntegrations

Last updated 4 months ago

What are attributes?

To save you a lot of time and avoid asking your teammates for input when creating their signatures, we've introduced what we call attributes. Attributes help auto-fill your teammates' signature information using either external or internal data sources.

You can find the Attribute section by clicking on the teammate's tab and then "Attributes"

Attribute information overview

  • Attribute Name: Unique identifier for the attribute

  • Data Source: Origin of the attribute's data

  • Completion: Percentage of teammates with populated data for this attribute

  • Actions: Options to edit, delete, or fill in missing data

Note

Each attribute can only have one data source, which applies to all teammates. For example, if the "first name" attribute uses Google Workspace as its source, this data source will apply to all teammates.

Attribute input location

Attributes are added in signature templates to define unique values for each teammate. When you add an attribute, Scribe pulls the corresponding data from either:

  • External sources:

    • Email provider

    • HR system

  • Internal source:

    • Scribe database

External data sources

An attribute is orange when the data comes from an external source.

Your teammates' signature information is auto-filled from this source. If any information is missing, you'll need to update it directly at that source.

Internal data source

An attribute is grey when it uses Scribe as its data source.

You'll need to manually enter your teammates' information on their profile page or upload a CSV to complete their signatures.

Create attribute

You can create attributes on top of the one you sync from your email provider or HR system to include any information you desire in your signature templates. For example, create an attribute named “Book a Demo” for your sales team. This way, each member automatically receives the appropriate calendar link associated with their signature.

How does it work

1

Click on the teammates tab then click on Attribute

2

Click on "Create attribute"

3

Input an Attribute name

The attribute name needs to be between 3 and 25 characters

4

Select a data source to sync with Scribe for that attribute

5

Click "Save"

The attribute will be added to your attribute list.

Edit attribute

1

Click on the teammates tab then click on Attribute

2

Click on the "..." icon then click on "edit attribute"

3

Change the source of the attribute by selecting another source

Fill missing data

To rectify missing data, you have four options, depending on whether the information originates from an external source (like an email provider or third-party tool) or an internal source (Scribe):

External sources options

  1. Update your email provider. Modify your teammates' details in your email provider to keep their signature information current.

  2. Enrich information with an external source

  3. Fill in any gaps by linking to a third-party source where your teammates' data is accurate.

Internal sources options

  1. Upload a CSV containing your teammates' missing details. Remember, this data will be static, not dynamic. This means you'll need to re-upload the CSV if changes are required.

  2. Invite your teammates. Your teammates will receive an invitation to join your Scribe workspace and adjust their signature with personal details. They'll only see their signature and won't access the rest of your workspace. However, this approach may reduce Scribe's automation efficiency. The more individuals are part of the setup, the harder it might be to maintain brand consistency.

Rest assured, Scribe is ensuring the safety of your data.

SOC2 Type II compliant
FIrst name attribute example